EU invoice preflight

Counterfoil

A plain invoice you can save as a PDF, plus a checklist for fields that are often missing when an invoice gets sent back. You pick the VAT wording. The draft stays in this browser.

Rule notes quote the public text for codes such as BR-IC-01, BR-G-01, BR-DE-15 and BR-AE-10, and say what to change. The field map names which boxes match an EN 16931 term. Not a validator.

Your business

Legal name Address

Country

Email (optional)

VAT ID

Extra line (optional)

IBAN

BIC (optional)

Show an initials mark

Client

Legal name Address

Country

VAT ID (if they have one)

Invoice

Number

Currency

Issue date

Due date

Date of supply (optional)

Leave the supply date empty when it is the same as the issue date.

How numbers are written

Lines

Prices are net of VAT. One rate applies to the whole invoice.

VAT treatment

What should this invoice say? Domestic VAT — a rate you enter Reverse charge — 0%, with a note you can edit Outside the EU — 0%, with a note you can edit Exemption or small-business scheme — 0%, you write the note

Counterfoil does not choose this for you, and it does not look up a rate or a VAT ID.

VAT rate, percent

Template language Wording under the totals

The template changes only if you have not written your own sentence.

Payment note

Terms printed on the invoice

The sample is fictional. The 19% figure is only there so the arithmetic is visible. Payments are not open on this site.